Why Everyday Security Habits Matter
Workplace security is more than just simply firewalls and passwords; it’s about daily habits. Every document left on a desk, every unlocked device, and every misplaced phone can expose sensitive data. Taking small, consistent steps helps protect both you and the organization from data breaches, theft, and accidental exposure. A tidy workspace keeps information safe and reduces the chance of someone accessing it without authorization. Even trusted staff such as cleaning crews, construction workers, or coworkers can unintentionally see something they shouldn’t. Utilizing the following “Clean Desk” best practices will help ensure you are taking necessary steps to secure your work environment:
Lock your screen anytime you leave your workstation - even for a short break. Leaving a device signed in and unattended at a workstation would grant any passerby unfiltered access to all of your documents.
Secure sensitive documents and files—never leave them visible on your desk out in the open. Always have some safe place to store sensitive physical documents. Secure sensitive documents and files—never leave them visible on your desk out in the open. Always have some safe place to store sensitive physical documents.
Keep keys, badges, and devices with you or stored in a locked drawer.
Avoid “Sticky-Note Syndrome.” Writing passwords on notes or paper is a major security risk. Use a secure password manager, such as Keepass, instead.
💡 Tip: If you’re unsure how to store passwords safely, reach out to your IT or security team for approved password management options.
Mobile Device Security: Stay Safe Wherever You Work
Mobile devices are an essential part of modern work, providing instant access to data, communication tools, and corporate networks. But that same convenience comes with risk. Because mobile devices blend personal and business use, they’ve become moving targets for cybercriminals. Lost or stolen devices, insecure Wi-Fi connections, or malicious text messages can all expose sensitive company information. Treating mobile security as seriously as workstation security ensures that confidential data stays protected, no matter where work takes you. Below are five mobile device security habits that will aid in keeping not only business data secure, but also your personal data:
Keep devices with you. Never leave your phone, tablet, or laptop unattended in public. If you are in the office, ensure that you are locking your laptop and taking your phone with you before leaving your desk.
Be alert in crowded spaces. Keep devices in a secure pocket or bag, as modern thieves are targeting phones in greater numbers than wallets.
Keep private conversations private. Avoid discussing sensitive work topics in public areas where others can overhear. Even if it is not critical business information, confidentiality matters!
Delete suspicious messages. Don’t open or click on links in texts from unknown senders, this is a known scam attack called as smishing (SMS phishing). The best thing to do with unexpected text messages is to delete and ignore them.
Protect your data. Enable features such as passwords and/or Biometric PINs to access data on phones and tablets. Trine issued laptops already require a password and are encrypted upon being issued. Report lost or stolen devices immediately to IT so they can secure company data.
Remember: Security Starts With You
Every employee plays a role in keeping information secure. Practicing good habits such as locking your computer, securing documents, or protecting your mobile devices, all help maintain a safe and trusted work environment.
For questions or support, contact the IT department for guidance on password tools, secure storage, and device protection features.